Using WEAVEonline to Document Assessment of Academic Advising



The components included in assessment reports in WEAVEonline are listed below, along with a short explanation of how each component can be used in reporting assessment of academic advising.

Mission/Purpose – The mission is a statement that reflects the purpose of academic advising on campus, serves as the institutional road map toward vision-inspired goals, and affirms values for academic advising (NACADA 2010).  The mission for academic advising at Texas A&M University is shown below and should be included in this section of your report in WEAVEonline.  This mission, along with the values for academic advising, can be found in the Undergraduate Catalog. 

Mission for Academic Advising at Texas A&M University - Academic advising is a collaboration between a student and an academic advisor.  Through teaching and learning experiences, the student sets goals, acquires information and services, and makes decisions consistent with interests, goals, abilities and degree requirements.
The Mission/Purpose section in WEAVEonline also includes a place for “Additional Information.”  It would be wise to use this area to connect your mission for academic advising with the mission of your department or college (based on where academic advising is placed).
 
Goals – Texas A&M assessment reports do not include goals.  Instead, the focus is on the next section, “Outcomes/Objectives.”  However, you can use the goals section for broad categories that are supported by your outcomes.
 
Outcomes/Objectives – Outcomes articulate, in a general way, the expectations of academic advising delivery and expectations for student knowledge to be gained as a result of participating in academic advising (NACADA 2010).  Texas A&M has 12 learning outcomes for academic advising (add link) and suggested program outcomes (add link). 
 
Measures & Findings – Measures are the methods used to determine if your advising program is meeting the learning or program outcomes you set.  Measures can be direct or indirect (add link) and, often, a combination is useful to fully review the component you are assessing.  Measures can also be described as the evidence collected or reviewed in order to gain an understanding of your progress toward meeting the outcomes.
Each measure you list in WEAVEonline will have an associated Achievement Target, which is your hope/plan/best guess at how closely you believe you will meet the measure.  Your target should be reasonable but represent a challenging hope/plan/guess.  National norms and best practices can inform your targets.  The National Academic Advising Associate (NACADA) (add link to www.nacada.ksu.edu) maintains a clearinghouse of research on academic advising as well as publishing most of the major studies on academic advising.  These are good resources for helping to develop targets.   After your first assessment cycle, targets will be easier to set because you’ll have your own benchmark. 
Findings are the results of your assessment.  That is, what you found out.  In WEAVEonline you can write a summary of these findings in this section and upload the complete version, along with documents to support your findings (surveys, research, etc.) in the Document Management section.   In the Findings section of WEAVEonline you will indicate if you “met,” “partially met,” or “did not meet” your achievement target. 
 
Action Plan Tracking – This section can be used to track the actions you intend to make as a result of your assessment and new and repeated assessment projects.
 
Achievement Summary/Analysis – The analysis of your assessment is the most important aspect of the assessment process.  This is your opportunity to consider your results, share them with others and review implications of your findings.  Analysis is often done with a group of advisors, some familiar with and some not familiar with the assessment project.  Sometimes students are asked to review the findings and provide input to the analysis. 
The analysis might fully answer your questions or it could lead you to different questions and more assessment.  Either way, it will generate action plans for the next stage, which could include a change in programs/services, more review,  or other actions.
 
Annual/Special Reporting – Texas A&M usually adds additional questions or specific analysis of assessment projects in this section.  These vary by year and usually reflect the priorities of the university.  Be sure to look at these questions early so you have time to initiate discussion or follow-up to prepare response.
 
Document Management – Document Management allows you to upload materials used in your assessment process.  This can be data, reports, surveys, or other material that contributes to your findings.  This is a good place to keep these materials because it is secure and accessible to those involved in future assessment.

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